Excel 2010 can import data from an Access 2010 database table into a worksheet, a process known as making an external data query. After importing the data into Excel, you can then use the Filter buttons attached to the various fields to sort and filter the data as in an Excel table.
To make an external data query to an Access database table, follow these steps:
In Excel, click the From Access button in the Get External Data group on the Data tab.
Excel opens the Select Data Source dialog box.
How can the answer be improved?
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Access database tables are not the only external data sources on which you can perform external data queries. To import data from other sources, click the From Other Sources button on the Data tab to open a drop-down menu with several other options.
Select the Access database file containing the table you want to import, and then click Open.
The Select Table dialog box appears (unless the database contains only one table).
Select the name of the Access data table that you want to import into the worksheet and click OK.
The Import Data dialog box appears.
Specify how and where to import the Access data in the Import Data dialog box.
Select the desired options in the Import Data dialog box.
This dialog box contains the following option buttons:
Table to have the data in the Access data table imported into an Excel table in either the current or a new worksheet.
PivotTable Report to have the data imported into a new pivot table that you can construct with the Access data.
PivotChart and PivotTable Report to have the data imported into a new pivot table with an embedded pivot chart that you can construct with the Access data.
Existing Worksheet (default) to have the data in the Access data table imported into the current worksheet starting at the specified cell address.
New Worksheet to have the data in Access imported into a new worksheet that’s added to the beginning of the workbook.
Click OK.
The imported data from the specified Access table appears in the worksheet.
Excel keeps a list of all the external data queries you make so that you can reuse them to import updated data from another database or Web page. To reuse a query, click the Existing Connections button on the Data tab to open the Existing Connections dialog box. Click the name of the query to repeat and click Open.
If you’ve used the Access database, you know that it’s Microsoft’s proprietary Database Management System (DBMS). And just as Microsoft’s other applications, it’s efficient as well as very user-friendly. MS Access has a relational MS Jet Database Engine with development tools running at the back and an easy to grasp user interface at the front. The ease of use it offers makes this DBMS a preferred choice for many corporates. However, database files are often plagued by corruption, which can pose a threat to the extremely vital data present in them. MS Access is no different and often faces corruption. This article is helpful for Microsoft Access database repair and you understand the reasons behind MS Access database corruption and the ways in which it can be resolved.
Access Database Engine 2010 Build List For Free
Special Tips – Don’t forget to check out this MDB repair article if you are using MS Access 2003 or lower versions.
Reasons for Access Database Corruption
When the binary file format of a database encounters an error, database corruption occurs. In such a case, users might face random errors or difficulty in using the database. The Jet Database Engine of Access auto-fixes minor issues that crop up in the database from time to time while reading and writing data normally. Due to this, in most cases, you may never find out that something went wrong! This is both good and bad. Good because your work is not interrupted, bad because corruption can become worse with time if not treated. Hence it is important to understand every aspect of Access database corruption.
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Here are the main reasons behind it:
Frequent edits to data in Memo fields increases the chances of Access database corruption. It mostly results from a problem with a VBA module and does not pose a risk of data loss. However, it does pose a risk of database design damage.
Interrupted change to data — because of network service loss for example — causes Access to mark the database file as corrupted. The file can be repaired, but some data may be missing after the repair is complete.
If a Virus infects a file needed by the Access database, as soon as that file is used when the database opens, the infection will spread to the database and corrupt it.
Hardware failures like lost packets on network cards and bad sectors on hard drives can cause database corruption.
Improperly designed or installed third-party plug-ins for Access can corrupt the database.
If multiple users of the same database have different Jet service packs and updates installed, minor differences in the mdb file format and file-locking mechanisms can cause database corruption.
A few bugs in Access and Jet software are sometimes themselves responsible for corruption.
Though it happens very rarely, improper shutdown of the system while some activity is being performed on the database can lead to its corruption.
Repairing Access database and recovering data
Generally, when database corruption occurs, the only solution we can think of is sending the database to an Access data recovery company or calling their experts over. However, what we don’t realize is that sometimes, the corruption is minor enough to be handled by us ourselves. Here are some manual techniques to rectify database corruption:
Restore the database from a backup file – This is why backups are very important!
Delete the .ldb file that is auto-created by the Jet database engine when the database is opened.
Use the Jet Compact Utility that has been specifically designed to rectify minor corruptions in Access database.
Remove all compiled VBA code from the database. This can be done using this command line switch from Microsoft:
Note: You may need to change the path shown above for MsAccess.exe if you installed it to a different location.
Use the built-in Access 2010 ‘Compact & Repair‘ feature. Here are the steps to fix Access database corruption using this feature:
Open MS Access (not the database file) and go to Database Tools -> Compact & Repair Database.
Locate the corrupted database file and click on Ok.
The selected database file will be rectified on completion of the process
Import the corrupt database into a new Access 2010 database file by using the following steps:
Open MS Access and create a new database file.
Click on Access to Import Access database under the External Data tab.
In the next window that pops-up, click on Browse and locate the database file while is to be imported.
Specify the place and technique to store data in the new database and click on Ok.
From the next window select all database objects that you want to import and click on Ok.
If even after all the above techniques, the database corruption persists, the recommended solution would be to buy a premium quality third-party Access database repair software.
Steps to repair Microsoft Access database file by Stellar Repair for Access tool:
Download and install Stellar Repair for Access.
Select the corrupt file using ‘Browse’ button. You can also search the corrupted MDB or ACCDB files from the appropriate drive by selecting the drive and click on ‘Search’ button.
Check the “Scan for deleted records” checkbox to include the deleted records for recovery.
Click on the Repair button to start the repairing process.
After completion of the repairing process, a confirmation message will appear on the screen. Click on OK.
In the left pane, database objects will be listed in the tree form. Click on the objects to see the preview.
To save the repaired data, click on the Save button and choose the location.
Select destination to save the repaired database file.
The file will be saved at the desired location.
Concluding Lines
Now that you know about Access database corruption, its reasons, and solutions, do give them a try before rushing to the repair company. It might save your time and money.
From Microsoft:
Microsoft Access Database Engine 2010 Redistributable (64-bit) enables the transfer of data between existing Microsoft Office files such as Microsoft Office Access 2010 (*.mdb and *.accdb) files and Microsoft Office Excel 2010 (*.xls, *.xlsx, and *.xlsb) files to other data sources such as Microsoft SQL Server. Connectivity to existing text files is also supported. ODBC and OLEDB drivers are installed for application developers to use in developing their applications with connectivity to Office file formats.